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In the case of Office 365 subscriptions, distribution lists are meant for the entire organization.īesides being managed centrally, these lists receive emails from the organizational email instead of the personal email address.Ĭonversely, contact groups can be created on a personal Outlook email account. Some people might also use terms like distribution group and contact list to refer to the distribution list. While these mean the same thing, the distribution list is used in the older versions of the Outlook app.

You’ll find that terms like distribution list and contact group are used interchangeably in the Microsoft or Outlook ecosystem. Difference Between Distribution List, Distribution Group, and Contact Group

Moreover, a distribution list helps you avoid accidentally adding someone as your email recipient. In that case, you can also seamlessly edit the distribution list to keep it up to date. You can create the list once and use it for years unless some employees join or leave the organization or team. The distribution list automates this mundane and repetitive task of adding email addresses individually whenever you want to send an email to a group of people. Sending an email to various people can be difficult, especially if you’re part of an organization with hundreds or thousands of employees. Why Do You Need a Distribution List in Outlook? If you’ve got a distribution list, it’ll appear in your contact list and address book. These lists are also mentioned in different Outlook versions as Contact List and Contact Group. So, it’s a group of email addresses that you can use to send an email. The distribution list is a list of contacts or email addresses that can be used to distribute or send emails to all of them.

You can set up a distribution list in Outlook and eliminate the hassle of adding multiple email addresses in the To field.īut first, let’s learn more about the distribution list and its importance.